Protect your Email from Phishing & Spam

We created an AI based tool to help you find issues with your DNS records and fix issues that may arise.

Last year, a client came to us because their emails started bouncing, their website visitors started seeing errors and their website traffic went to 0. Upon investigation, we discovered that their website was being used to send spam. 

The culprit? Their email domain wasn’t protected with SPF, DKIM, or DMARC. This lack of email security exposed gaps in their SSL certificate configuration and reduced trust from both search engines and users. They hired us to fix the issue and manage their email security moving forward.

Imagine this happening to your business. Without these security measures, anyone can forge emails from your domain. This not only damages your reputation but can also hurt your website’s search rankings, paid advertising performance, and customer trust.

Here’s how you can safeguard your domain and ensure your business is protected.

Just because you have an SPF record, it doesn’t typically mean it’s done correctly. use the CanIBeSpoofed tool to check

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SPF (Sender Policy Framework)

What Is SPF?
SPF is a DNS record that specifies which mail servers are authorized to send emails on behalf of your domain. Think of it as a guest list for your domain that ensures only approved servers can send emails.

Why Is SPF Important?
Without SPF, spammers can forge your domain to send phishing emails which could ruin your reputation and email deliverability. Worse, your domain can become blacklisted, making it harder for legitimate emails to reach customers.

How to Set It Up:
Visit Google Workspace SPF Setup or Microsoft SPF Setup for step-by-step instructions.


DKIM (DomainKeys Identified Mail)

What Is DKIM?
DKIM adds a tamper-proof digital signature to your email headers to ensure the email hasn’t been altered between when you send the email and when its received. It uses a pair of keys: one private (stored by your email provider) and one public (stored in your DNS).

Why Is DKIM Important?
DKIM proves your emails are authentic. Without it, your emails could be intercepted and altered without detection, leading to spam filters blocking your emails.

How to Set It Up:
Follow instructions for your provider: Google Workspace DKIM Setup or Microsoft DKIM Setup.


DMARC (Domain-based Message Authentication, Reporting & Conformance)

What Is DMARC?
DMARC ties SPF and DKIM together and provides instructions to email receivers on how to handle emails that fail authentication checks.

Why Is DMARC Important?
DMARC:

  • Prevents spoofing and phishing attacks by blocking unauthorized emails.
  • Allows you to receive reports on authentication failures.
  • Builds trust with your recipients.

How to Set It Up:
Detailed guides are available at Google Workspace DMARC Setup and Microsoft DMARC Setup.


TLS-RPT (Email Encryption Reporting)

What Is TLS-RPT?
TLS-RPT ensures your emails are transmitted securely using encryption.

Why Is TLS-RPT Important?
This record ensures email security during transmission and helps detect issues with encryption, further safeguarding your communication channels.

How to Set It Up:
Refer to your email provider’s documentation for TLS-RPT setup. For example, check out Google TLS Reporting.


Optional: BIMI (Brand Indicators for Message Identification)

What Is BIMI?
BIMI displays your brand logo next to your emails in supported email clients, improving trust and brand visibility.

Why Is BIMI Important?
It enhances your brand recognition and reassures recipients of email authenticity.

How to Set It Up:
Learn more about BIMI setup at BIMI Group Documentation.


Why Email Security Matters

  1. Protects Your Reputation: SPF, DKIM, and DMARC prevent your domain from being used for phishing attacks, ensuring your business remains trustworthy.
  2. Improves Deliverability: Authenticated emails are more likely to land in inboxes rather than spam folders, improving communication with your customers.
  3. Enhances Paid Ads: Preventing domain spoofing ensures that ad campaigns tied to your domain maintain high-quality scores and conversion rates.
  4. Strengthens SSL Certification: Proper email security prevents additional flags during SSL certificate validation, enhancing user trust.

How to Check If Your Domain Is Blocked

Even with proper security measures in place, it’s important to regularly check your domain’s health and ensure it isn’t flagged or blacklisted:

These tools can alert you to potential issues so you can take corrective action before they impact your business.


Final Tips

  • Monitor Your Records: Use tools like MXToolbox to regularly validate your DNS setup.
  • Educate Your Team: Ensure everyone understands the importance of email authentication.
  • Enable 2FA for Email Accounts: Add an extra layer of security for accessing email systems.

By setting up SPF, DKIM, DMARC, and additional security measures, you’ll secure your domain’s emails, build trust with recipients, and maintain your reputation as a reliable sender. Don’t let email spoofing or phishing attacks harm your business—take action today!